Team Secretary

To provide efficient and reliable support to a specific team or group of individuals in department and provide occasional cover for partners in PA's absence.

Secretarial duties
• Organising meetings including liaising with attendees, room/venues, catering, related   diary management etc.
• Organising all travel arrangements (both domestic and international) for team members
• Efficiently dealing with telephone calls/ messages
• Monitoring/responding to e-mails on behalf of team members
• Acting as a secondary contact for absent team members
• Typing of correspondence to lengthy reports / proposals using Firm's templates and         corporate style
• Producing PowerPoint presentations following corporate style
• Typing can be both audio and copy
• Reformatting/ making amendments on documents
• Archiving documents once jobs are completed

Administrative duties
• Including opening and distributing post, photocopying, binding, sending faxes, filing, maintains files, basic data input
• Attending and taking minutes in team meetings
• Generating reports (work in progress for example) and producing fee notes etc from the Firm's practice management information system (PMS)
• Assisting with organising events and socials, both internal and external

General
• Assisting with projects e.g. events, mailings, research
• Ensures and maintains the strictest adherence to both client and staff confidentiality
• Adheres to Firm's risk management policies
• Carries out any other duties to meet with the needs of business
• Covers for other support staff as required