FedNow Executive Assistant
The Federal Reserve is developing a new interbank 24x7x365 real-time gross settlement (RTGS) service with integrated clearing functionality, called the FedNow service. This service will help enable financial institutions provide their customers with the ability to send and receive payments any time, any day, and have full access to those funds within seconds. This position is a unique opportunity to be part of a new mission-critical Federal Reserve initiative that will be transformative to the payments landscape in the United States.
The Federal Reserve Bank of Boston is looking for an experienced and technologically savvy Executive Assistant to provide strong administrative support to an Senior Vice President, the officers, and department for the FedNow Transformation Office. The Transformation Office team is responsible for the department-wide initiatives and meetings across the entirety of the FedNow department. Thus, the team has complex meeting and travel schedules. This role is a critical component to our team's success, and requires sound judgment, an eye for accuracy, and discretion in handling confidential information. The Executive Assistant will be expected to juggle multiple projects and initiatives simultaneously and to communicate effectively with senior management and anticipate their needs. Candidates should possess strong communication, analytical skills, and attention to detail, technical skills, and problem solving skills. This is an excellent opportunity for a confident, results-oriented, and forward thinking self-starter who can manage multiple priorities at once.
What will be expected of you
Use good judgment to handle complex calendar and scheduling for 6 officers (by maintaining Outlook calendars, coordinating and scheduling appointment requests, setting up meetings and conference calls, preparing meeting materials, and effectively handling all requests and monitoring resolution/follow-up
Coordinate travel arrangements by identifying travel options, booking the reservations, ensuring arrangements comply with Bank policies, providing follow-up on special travel requests and preparing travel itineraries and expense reports
Read, prioritize, and respond, as appropriate, to a constant stream of email messages and documents; compose and edit correspondence with very high standards for tone/etiquette, grammar, spelling and document formatting and while maintaining the highest level of confidentiality
Collect data, format and proofread reports, draft Word documents, PowerPoint presentations, and Excel documents with input from the officer; organize briefing materials for System Conference meetings and external meetings
Coordinate logistics necessary for meetings by working with Conference staff, Facilities, and the Law Enforcement Unit, etc. as necessary and ensuring expenses comply with Bank policies
Ensure timely and accurate distribution of communications and effectively multi-task and manage competing demands
Develop positive relationships with local and Fed System colleagues, as well as external constituents
Consistently convey a professional and friendly response to callers, visitors, and colleagues; provide telephone coverage for the executive floor as part of a team
May participate in special projects and other duties as required
Expertise you would bring
Bachelors degree required
At least 5 years of experience providing administrative support to Executive and/or Senior Leader
Strong technical proficiency and knowledge of computer hardware and software, including iPhone, Microsoft Office Suite of programs, Windows, Visio, SharePoint; Adobe Acrobat and a strong user of collaboration tools, such as SharePoint site, instant messaging, sharing documents
Excellent organizational skills, with experience prioritizing work in a fast-paced environment with multiple and conflicting interests
Excellent interpersonal, collaboration, and communication skills.
Able to connect-the-dots.
Savvy in managing organization and team dynamics.
Experience and comfort with working independently as well as collaboratively to manage tasks to completion
Positive attitude, proactive problem solving.
Demonstrated good judgment to seek help from manager or raise issues appropriately
Consistently focused on providing high level of professionalism, service and collaboration with the team while maintaining the utmost level of confidentiality all times
Strong skills in collaboration, emotional intelligence, accountability, innovation
Logistics & Requirements
May include remote working arrangements and some required travel, which will vary during project plans
The Federal Reserve Bank of Boston is committed to a diverse and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.
All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
For this job, any offer of employment is contingent upon successfully passing a two-phase security screening. The first phase consists of the satisfactory completion of a physical examination (including a drug screening), reference checks, and a security investigation consisting of credit and criminal history checks.
The second phase, which might not be complete until after you begin working at the Reserve Bank, is an additional risk-based security screening determined by the risk rating of the position. Depending upon the sensitivity of the position, this phase may include, and is not limited to, work and residency eligibility verification, and personal interviews with the candidate, references, and prior employers.
All applicants must have resided in the United States for at least three (3) years.