CONSUMER AND INVESTMENT MANAGEMENT DIVISION (CIMD)
The Consumer and Investment Management Division includes Goldman Sachs Asset Management (GSAM), Private Wealth Management (PWM) and our Consumer business (Marcus by Goldman Sachs). We provide asset management, wealth management and banking expertise to consumers and institutions around the world. CIMD partners with various teams across the firm to help individuals and institutions navigate changing markets and take control of their financial lives.
Goldman Sachs Private Wealth Management (PWM) specializes in creating comprehensive wealth management plans for high net worth individuals and families, as well as select institutions, including foundations and endowments. PWM Teams work one-on-one with clients to advise and deliver customized strategies drawn from our deep investment experience, diverse wealth management capabilities and global reach. Our Private Wealth Advisors (PWAs) deliver an unparalleled investment platform inclusive of the full product and service offerings of Goldman Sachs and beyond, which may include tax and estate planning, philanthropic planning and private banking and lending services. As client needs evolve, this close relationship allows the team to offer complementary services and new opportunities by leveraging the resources of Goldman Sachs and beyondRESPONSIBILITIES AND QUALIFICATIONS
Are you looking for a dynamic workplace and are you professional, enthusiastic, reliable and organized? Are you able to work on multiple responsibilities simultaneously and proactively?
Then this might be the job for you!
We are seeking an Administrative Assistant to strategically support the Chief Investment Officer of Goldman Sachs Personal Financial Management with a variety of administrative tasks and key projects.
Organizational skills are vital in this role. The CIO & Investment Management Team work at a fast pace and appreciate an individual who can help keep them on track. Participating in Team Meetings and making sure the team follows up on action items will be part of this individuals responsibilities.
This role asks for an individual who has great attention to detail and will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. The CIO maintains a busy schedule and will need support from an individual who feels confident in making decisions and who is pro-active with regards to reminders of what the top priorities are for the day.
This candidate must lead all initiatives from conception to completion. This individual will work behind the scenes to seamlessly execute on all deliverables. This candidate must be driven by a first class goal to make a substantial and valuable impact to the firm.
This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Besides the standard Administrative responsibilities such as calendaring, travel booking, processing expenses, assistance with tech related issues etc. this job provides an exciting opportunity to work with unique individuals in a dynamic workplace where you will be able to put your skill set to absolute use. Recognition and team work are key in our company culture.
On top of that you will work closely with the Admin Team to help maintain and smoothly run the office. This team works together to keep the office looking pristine by maintaining the conference rooms, common areas and kitchens. The Admin team additionally will back-up for front desk phone calls, organize office outings/events, and back-up for one another when an individual is out of office.
HOW YOU WILL FULFILL YOUR POTENTIAL
Maintain complex and detailed calendars and prioritize meeting requests and related logistics
Screen incoming calls and determine the level of priority while using caution in dispensing information
Organize all aspects for meetings, conferences and external events; including catering and
Arrange and coordinate complicated domestic and international travel
Expense Management Process invoices and T&E expense claims for managers, ensuring all policies
are followed and items are processed within provided guidelines; act as subject matter expert for the
team with respect to policies and procedures
Assist with staff on-boarding and off-boarding which includes requesting equipment setup, system
access and seating
Manage occupancy and seating strategy, from planning to execution and maintenance within relevant
Produce high quality emails and messages to individuals at all levels of the organization
Assist in editing spreadsheets and presentations including printing and binding for meetings
Handle regular activities without prompting, and advise in advance with issues or delays
Work cooperatively with administrative assistants team, in positive partnership to back up each other
Lead and participate in adhoc projects as requested
SKILLS AND EXPERIENCE WE ARE LOOKING FOR
Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
Excellent interpersonal skills
Superior oral and written communication skills
High attention to detail.
Ability to maintain high standards despite pressing deadlines
Ability to solve problems quickly and efficiently
Ability to handle highly sensitive, confidential and non-routine information.
Ability to display a consistent, professional degree of communication. Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
Self-starter with excellent anticipation skills; problem solving; follow up
Demonstrated dependability and sense of urgency about getting results
Demonstrates high degree of integrity and confidentiality.
Comfortable working with people at all organizational levels.
Strong organizational skills.
Comfortable working in a sometimes hectic, high pressure environment.
Must be able to prioritize a variety of time-sensitive tasks.
At least five years of administrative experience ideally supporting at the Managing Director level (or equivalent) or above
College degree is a plus