Please Note: If you are interested in this opportunity, please apply directly to Kennedys or reach out to Rhiannon Hancock for a confidential conversation. We are not currently accepting applications from agencies for this position.

We are looking for an organised and proactive Office Assistant/Receptionist to join our Sydney office on a six-month, full-time contract.

This is a varied, hands-on role combining office support and reception responsibilities. Applications are welcome from candidates on Working Holiday Visas as well as those with ongoing Australian work rights.

The role is office-based five days per week. Mondays and Fridays will primarily cover reception, while Tuesdays, Wednesdays and Thursdays will focus on Office Assistant duties. Flexibility is essential, as additional reception cover may be required.

The Role

Office Support

• Prepare, collate and distribute digital and hard-copy briefs, ShareFile links and other documents for counsel, experts and external parties.
• Manage high-volume printing, scanning, photocopying, PDF editing and secure data transfers, coordinating external suppliers where required.
• Coordinate court filing, mail, couriers, document deliveries, archiving and retrieval.
• Maintain shared office areas, printers and stationery supplies to ensure the workplace remains organised and ready for use.

Reception Support

• Provide professional reception cover, welcoming clients and visitors, managing enquiries and serving refreshments as required.
• Operate the Sydney and Brisbane switchboards through Teams, directing calls, taking messages and coordinating temporary passes and office visits.
• Manage meeting room bookings and coordinate room set-up, pack-down and catering for meetings, seminars and events.
• Maintain welcoming and well-presented shared areas, including meeting rooms and kitchens, ensuring supplies are stocked and shared facilities are maintained, including loading and unloading dishwashers as required.

About You

• Availability to commit to the full six-month contract and work from the office five days a week. Candidates on Working Holiday Visas are encouraged to apply.
• Previous experience in office administration, facilities, reception, hospitality or another service-focused environment.
• Strong organisational skills, sound judgement and the ability to manage competing priorities.
• Proactive, hands-on and personable, with a commitment to delivering excellent service and maintaining a professional workplace.

Why Join Us? You will join a close-knit and supportive team in a varied role that sits at the heart of our Sydney office. This is a great opportunity to gain exposure to office operations, administration and client service within a global law firm while building valuable professional experience in Australia.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 3,000 people in 45 offices across 18 countries around the world we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive, distinctive and ambitious. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.