Please note, this is a 100% office-based position.
Your new role:Supporting senior leadership and working closely with an Executive Assistant, you will play a key role in providing high-level administrative support, document management assistance, and coordinating business improvement initiatives across the organisation.
Key responsibilities include:
- Providing confidential administrative and executive support
- Preparing and maintaining professional documents, reports, presentations and spreadsheets
- Managing business system documentation, procedures, forms and templates
- Supporting the rollout, training and adoption of a company-wide CRM platform
- Coordinating meetings, preparing agendas and recording minutes and actions
- Assisting with project administration and process improvement initiatives
- Maintaining accurate records and databases
- Liaising with stakeholders across multiple departments to ensure smooth business operations
- Supporting continuous improvement activities and identifying efficiencies in business processes
- Previous experience as an Executive Administrator, Personal Assistant, Executive Assistant or Team Assistant
- Minimum 3-5 years' experience within a fast-paced corporate environment
- Strong Microsoft Office skills including Word, Excel and PowerPoint
- Experience managing documentation, records or business systems
- Exceptional organisational skills with the ability to manage competing priorities
- Strong written and verbal communication skills
- Proven ability to maintain confidentiality and handle sensitive information
- High attention to detail and a proactive, solutions-focused mindset
- Experience supporting projects, systems implementation or CRM platforms will be highly regarded
- Opportunity to work closely with senior executives and key business leaders
- Stable and reputable organisation within an essential industry
- Diverse and varied role offering exposure to business improvement projects
- Collaborative and supportive team environment
- Ongoing learning and professional development opportunities
- Convenient office-based environment with strong team culture
- Chance to make a genuine impact on operational processes and business outcomes
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#3017463
About us
At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. You are at the heart of everything we do. With over 50 years’ experience and a workforce of more than 10,000 people across 32 countries, we collectively put our customers, at the heart of everything we do.
Drawing on knowledge that’s unique to our scale, our commitment to understanding your needs and our ability to meaningfully innovate we are more than just a specialist recruitment business. By providing advice, insights and expertise on issues you face in today’s fast paced world of work, we’ll help you make the right decisions for tomorrow.
Looking for the right role for you?
At Hays we know that finding the right role at the right time takes careful consideration. As your lifelong career partners, we’re by your side, every step of the way.
Whether you’re seeking a new opportunity or support in navigating a career change, we bring the expertise and the connections to partner with you to help you realise your ambition.
Providing an unmatched breadth of jobs across industries and professions whilst leveraging our knowledge, employer relationships, learning opportunities and support, we can offer you roles that challenge and excite you.
Take the next step at hays.com.au
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