• Competitive
  • Hong Kong
  • CDI, Plein-temps
  • Citi
  • 2018-07-18

Executive Assistant, Investment Banking

Executive Assistant, Investment Banking

  • Primary Location: Hong Kong SAR of PRC,Hong Kong,Hong Kong
  • Education: Bachelor's Degree
  • Job Function: Institutional Banking
  • Schedule: Full-time
  • Shift: Day Job
  • Employee Status: Regular
  • Travel Time: No
  • Job ID: 18040239


Description

  • To provide secretarial and administrative support to IBD bankers.
  • Under limited supervision, performs secretarial support to a team of bankers. Duties are both semi-complex and confidential in nature requiring the use of discretion. Individuals regularly follow and apply established company departmental policies, procedures and standards in making day-to-day decisions.
  • Responsibilities:
    • Planning and arranging extensive overseas travel arrangements - e.g. visas, flights and accommodation
    • Responsible for diary management, travel arrangements and scheduling meetings
    • Preparing travel and entertainment expense reports and provide deal expense breakdown reports
    • Telephone cover, lunch cover and assisting in for other support staff
    • Secretarial coverage during other secretaries' absence
    • Providing support for office related admin
    • Coordinate team activities and events
    • Create and maintain files of manager's correspondence, records, etc.
    • May handle confidential company and employee information


    • Qualifications

      • Relevant experience within financial industry is preferred
      • Well organized, mature, independent, and able to work under pressure in a fast moving environment
      • Professional and service oriented
      • Enthusiastic team player
      • Flexible and willing to handle last minute changes and issues as they arise
      • Strong work ethic and strong sense of urgency
      • Eager to get involved and fully participate in the team, "can do "attitude
      • Ability to anticipate scheduling conflicts and recommend solutions
      • Time management - ability to prioritize
      • Ability to work on multiple tasks simultaneously
      • High degree of common sense and a willingness to assume responsibility
      • Tactful and good communication skills in dealing with all levels of people
      • Sense of confidentiality
      • Good Knowledge of Word, Excel, PowerPoint and Microsoft Outlook
      • Highly proficient in English, Cantonese and Mandarin
      • 5 to 10 years of administrative experience in Investment Banking

Hong Kong Hong Kong Hong Kong HK