Senior Administrative Assistant - HK

  • Not Specified
  • Hong Kong
  • CDI, Plein-temps
  • Matthews Asia
  • 20 nov. 17 2017-11-20

The ideal candidate is a seasoned professional who has strong experience supporting executives with global responsibilities in a fast-paced firm. The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to complete tasks independently.

TITLE: Senior Administrative Assistant





LOCATION:  Admiralty, Hong Kong





THE COMPANY:





Founded by G. Paul Matthews in 1991, Matthews International Capital Management, the advisor to Matthews Asia Funds, believes in the long-term growth of Asia, concentrating our efforts and expertise exclusively within the region. As an independent, privately owned firm, Matthews is the largest dedicated Asia-only investment specialist in the United States. Our investment offerings provide a broad range of strategies for building a global portfolio that includes exposure to Asia.





Additional information on Matthews International Capital Management, LLC and Matthews Asia Funds can be found at www.matthewsasia.com.





REPORTING RELATIONSHIPS:





This position will report to the Head of Global Human Resources and Office Administration in the US.





ROLE AND RESPONSIBILITIES:





We are currently looking for a talented Senior Administrative Assistant to support our Hong Kong office and provide administrative support to the team in an efficient, detail-oriented, and proactive manner. The ideal candidate is a seasoned professional who has strong experience supporting executives with global responsibilities in a fast-paced firm. The candidate should be a team player, extremely motivated, resourceful, organized, communicative, and able to complete tasks independently. 





Responsibilities will include:



  • Provide professional, administrative support on all levels to the team

  • Proactively manage calendar with minimal direction

  • Organize complex domestic/international travel, as well as expense management and processing

  • Manage incoming correspondence and prioritize competing requests

  • Working with the Finance Department in the US to ensure invoices and process and paid in a timely manner

  • Draft and coordinate meeting agendas and materials

  • Liaise with other departments in the US on the execution of strategic projects

  • Maintain efficient filing and organization of correspondence, reports, research data and meeting materials

  • Work with the Marketing Depts. in the US on PowerPoint presentations, preparation of presentation materials including printing, coping, and binding. 

  • Assist with the planning and coordination of conferences and events attended and sponsored by Matthews with our Business Development and Client Services team

  • Welcome and greet visiting clients/guests to the our office

  • Back up to the office manager



Qualifications required for this position are as follows:





  • Minimum 8+ years of administrative experience supporting professionals in a team environment

  • Must have experience working in the financial services/asset management industry

  • BA/BS degree, preferred

  • Must be a self-starter

  • Advanced MS Outlook and strong MS Word, Excel and PowerPoint skills required.

  • Strong aptitude and interest in learning

  • Exceptional organizational, prioritization and follow-up skills

  • Able to anticipate needs and act upon requests independently

  • Excellent written and oral communication skills and solid interpersonal skills required

  • Professional phone manner

  • Ability to multi-task, must be able to work independently with limited supervision

  • Strong organizational skills

  • Ability to meet aggressive deadlines

  • Strong attention to detail

  • Ability to consistently follow through and take ownership of responsibilities

  • Proactive in asking questions when needed and resourceful in solving problems

  • Must speak and write English fluently