Key Responsibilities:
Calendar Management & Daily Operations

• Manage a complex and dynamic calendar (including customer, partner, and international meetings)
• Coordinate 1:1 meetings with managers and employees (subject to approval)
• Schedule meetings with global stakeholders and senior leadership
• Coordinate QBRs (Israel, Enterprise, Channel) including full logistics
• Manage invitations for shared events (e.g., FRS viewing sessions)
• Prioritize tasks and ensure smooth day-to-day flow

Leadership Meetings & Documentation

• Attend weekly leadership meetings (Sundays)
• Take minutes and distribute summaries to relevant stakeholders
• Track action items and follow up on execution
• Plan and execute large-scale meetings (QBRs, Hackathons) end-to-end

Stakeholder & Cross-Functional Coordination

• Work closely with team leaders and department managers
• Act as a POC between leadership and internal/external stakeholders
• Coordinate with global leadership teams (e.g., Adrian and team)

Approvals & Process Management

• Consolidate and route requests for VP approval
• Monitor status of tasks, decisions, and communications
• Maintain documentation and ensure proper communication flow

Budget & Administrative Management

• Manage budgets for events, employee welfare, and holiday gifts
• Work with vendors and handle purchase orders
• Process expenses (Concur, P-Card, business trips)
• Handle operational payments (e.g., parking approvals)

Events, Offsites & Production

• Lead All Hands events (bi-annual) including content, logistics, and suppliers
• Organize leadership offsites (typically annual)
• Coordinate visits from international guests
• Manage sales-related events (QBRs, Hackathons, team events)

Training Coordination

• Coordinate weekly training sessions
• Collect topics from managers and align with presenters
• Manage invites, reminders, and on-site logistics

Travel Management

• Plan and coordinate business travel (flights, hotels, agenda)
• Work with travel vendors (e.g., Amex)
• Prepare materials and ensure readiness

Internal Communication & Employee Experience

• Manage internal communications (email, WhatsApp, office screens)
• Oversee employee milestones (birthdays, life events)
• Lead employee engagement and welfare programs

Including:
Holiday gifts | Life events | Employee family events | Seasonal activities | Company events
Key Interfaces

VP of Sales | Sales Leadership | Team Leaders | Finance | HR | Vendors | Global Stakeholders
Success Metrics

• Effective and accurate calendar management Leadership and satisfaction
• Budget adherence
• High-quality meeting summaries
• Strong internal communication and engagement
• Successful execution of events and initiatives