The Role
Responsibilities of team
Process purchase invoices and expense claims
Process requisitions and turn into POs
Set up suppliers and employees within the AP system, ensure information is kept up to date
Set up and maintain vendor and employee bank account details
Complete supplier statement reconciliations
Deal with invoice queries/payment queries from suppliers
Ensure all invoice/expenses are authorised in line with limits
Complete weekly payment runs and ensure all invoices are paid in a timely manner
Deal with ad hoc requests from colleagues at "The Firm"
Processing of journals in relation to accounts payable
Reconciling and analysing credit card and petty cash spend
Bi-annual payment reporting preparation
Performing manual payments
Control of Fixed Assets
Ensuring that employees are following the correct vendor on-boarding processes, in-line with the vendor management policy
Liaising with multiple departments across the firm to ensure adherence with the vendor management policy
Maintaining the vendor management database
Maintaining and quarterly testing of the AP system
Promotion & communication of the Policy and Procedures for Vendor Management
Skills and experience
The ideal candidate would have prior experience working in accounts payable
Some knowledge of a purchase ledger would be favourable
Strong analytical skills and attention to detail
Strong organisation skills
Strong excel skills
Strong interpersonal, communication and influencing skills with the confidence and ability to operate effectively at all levels including third parties and external customers
Ability to identity problems and resolution skills
Ability to work under pressure maintaining tight deadlines, high concentration levels and keeping up with work flow requirements
Experience of managing multiple suppliers and Vendors
Willing to work in a highly-driven team environment
