Accounts Payable Administrator

Department: Finance

Employment Type: Full Time

Location: Jersey

Description

Operating within the Finance function, this role has daily responsibility for the maintenance of accounts payable solutions including processing of accounts payable across all Group entities. The role ensures all creditors are paid accurately and on time, in accordance with company policies, contributing to strong financial control and regulatory compliance.

Key Responsibilities
• Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
• Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
• Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
• Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently. Resolve queries within 48 hours to ensure un-reconciled items are identified
• Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
• Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
• Ensure compliance with all relevant regulations and internal controls
• Contribute to continuous process improvement initiatives within the Finance team
• Assist with ad hoc finance projects and tasks as required
• Work collaboratively within Finance Operations to assist others at peak times and during periods of absence
• Respond to miscellaneous queries from fee earners, support staff and third parties within 24 hours
• Develop strong relationships with all Group Finance functions to ensure identification, efficiency and consistent use of best practices
• Proactive identification, implementation and adoption of system and process enhancements to ensure excellent client service and drive efficiency
• Perform all aspects of roles in accordance with policy, procedure and controls

Skills, Knowledge and Expertise
• 2-3 years of experience working within an accounts payable function, preferably within a professional services or legal environment
• High standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment
• Highly diligent with an organised and timely approach to work
• Excellent client service mentality
• Ability to work proactively and effectively within a team and with minimal supervision
• Analytical and logical approach, with a strong sense of initiative
• Awareness of the importance of the wider commercial environment
• Commitment to teamwork and willingness to support colleagues
• Proficiency in the use of Microsoft Office Suite is essential