Accounts Payable Assistant

  • Competitive
  • Londres, Angleterre, Royaume-Uni
  • CDI, Plein-temps
  • UniCredit
  • 25 sept. 18

Member of the Accounts Payable Team. Responsible for the accurate and timely processing of all invoices and staff expenses for London and Foreign Branches of UCB (including but not exclusively Zurich, Paris, Vienna) and UniCredit S.p.A London.

Key Responsibilities/Accountabilities:
Functional: (role-related responsibilities)
• Scan all invoices onto the Basware invoice approval, routing, and archiving system.
• Control the flow of invoices on Basware, and finalise them for payment.
• Input all expense claims on the Bought Ledger systems and Midas.
• Make the automated payments through BACS or SWIFT and prepare the cheque run
for checking and signing.
• Monitor all expenses and cash advances against the Bank's travel policy and report
any violations.
• Maintain the auto accruals, prepayments, standing orders and direct debits.
• Prepare information for the P11D and PSA forms for Human Resources
• Process the expense claims relating to travel and entertaining etc.
• Process the expenses on the company credit cards.
• Administer all aspects of the company credit cards
• Assist in ad hoc duties as required.
• Control suspense account reconciliations via CARS and instigate the corrective action
to resolve outstanding’s.
• Review the nostro outstanding’s and instigate the corrective action to resolve outstanding’s.
• Make payments as required, and pass entries for local made payments for UCB
Zurich branch.
• Make payments as required, and pass entries for local made payments for UCB
Vienna branch.
• Review/edit Accounts Payable Procedures when necessary.
• A delegate member for issuing emails etc. to employee members and their Managers
chasing outstanding corporate credit card expenses.
Knowledge:
• Good knowledge of accounting principles and the bought ledger process
• Good numerical skills and ability to handle large volumes with accuracy
• Good PC skills, particulary Microsoft Excel
Skills:
• Must be able to work effectively as part of a team
• Self-motivated and proactive approach
• Able to work to tight deadlines whilst retaining a high level of accuracy
Qualifications/Training
• Good basic education, preferably with good GCSEs or "A" level
Previous Experience
• Worked in an Accounts Payable team, preferably in a financial institution