Executive Assistant

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium's mission is to deliver results for our investors.

Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.

Role Overview

This is a Senior Executive Assistant position supporting a Portfolio Manager and their internationally based team. The EA will act as the glue that keeps the team operating efficiently in a high-velocity environment where priorities shift quickly, confidentiality is non-negotiable, and the standard of support expected is exceptionally high.

Responsibilities

Calendar and Scheduling

• Manage diary scheduling for the PM and wider team
• Coordinate meeting logistics end-to-end, including room bookings, VC set-up, and report preparation
• Anticipate scheduling conflicts and resolve them proactively, without escalating every decision

Travel and Logistics

• Arrange international travel, including flights, hotels, ground transport, visas, and detailed itineraries accounting for time zones and meeting requirements
• Manage last-minute changes with efficiency and composure, ensuring the PM is always briefed and prepared

Stakeholder Relationships

• Build and maintain strong working relationships with PMs, traders, analysts, and other senior stakeholders across the firm
• Act as a reliable and professional point of contact on behalf of the PM, both internally and with external counterparties

Team Administration

• Manage correspondence, coordinate team meetings and off-sites, track actions and follow-ups, and provide ad hoc support to the broader function
• Handle expenses, invoices, and purchase orders accurately and on time
• Maintain organised, reliable filing systems (digital and physical) that the team can depend on

Requirements

• Experience as an Executive Assistant in financial services (investment management, hedge fund, private equity, etc.) or an equivalently demanding environment is preferred
• A high sense of urgency and the ability to prioritise instinctively in a fast-paced environment where everything can feel equally important
• Exceptional communication skills across all formats: in person, by telephone, and in written correspondence
• Advanced working knowledge of Microsoft Outlook, Excel, Word, and PowerPoint, along with an interest in AI tools
• A genuine self-starter mentality, with the ability to identify what needs doing without being asked and take full ownership of tasks from start to finish
• Meticulous thoroughness and a demonstrable track record of accuracy
• Strong, independent judgement and the resourcefulness to find solutions to problems
• A collaborative team-player attitude, with a willingness to support colleagues and contribute to a well-functioning team