Administrative Assistant Administrative Assistant …

The Inland Real Estate Group Of Companies, Inc
in Clarendon Hills, IL, United States
Permanent, Full time
Be the first to apply
The Inland Real Estate Group Of Companies, Inc
in Clarendon Hills, IL, United States
Permanent, Full time
Be the first to apply
Administrative Assistant
Administrative Assistant - IT Department

Oak Brook, IL, USA

Support Staff

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the IT Department. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department. As IT Department Administrative Assistant, you must be detail oriented, self-motivated and must possess the ability to effectively manage multiple tasks. Job responsibilities include but are not limited:   

 Key Responsibilities    

  • Implement and monitor programs as directed by Chief Information Officer (CIO), and see the tasks/programs through to completion 
  • Manage workflow by following up on routine tasks including: 
    • Ensuring IT Team has completed their time sheets 
    • Project status for staff meeting(s and 
    • Standard management reporting is completed correctly and timely 
  • Assist in onboarding staff members including on and offshore consultants 
  • Generate memos, emails and reports when appropriate 
  • Ensure office equipment is functional/working (for ex. Office equipment, etc.) 
  • Maintain office supplies by checking inventory and order items   

Relationship Management   

  • Answer incoming calls and assume other receptionist duties when needed 
  • Respond to questions and requests for information 
  • Establishes and maintains visibility within the department  


  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel 
  • Ability to analyze and revise operating practices to improve efficiency 
  • Detail oriented and comfortable working in a fast-paced office environment 
  • Willing to learn and advance individual skills 
  • Superior organization skills and dedication to completing tasks in a timely manner   


  • Any equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to be successful in this role. 
  • Superior oral and written communication skills, oriented towards detail, thoroughness and accuracy
  • Bachelor's Degree required 

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes. 

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