Administrative Assistant

Job Description：

The duties and responsibilities he/she is going to take this job include, but are not limited to:

• Oversee all office services vendors, Facility Management service providers to ensure quality delivery of all operational services and performance;

• Engage in new office services negotiation and internal approval;

• Work with the Office Manager to oversee and execute small-scale office renovation works through processes;

• Undertake organizing of company events approval including event planning, budget checking, and decision making;

• Work closely with Office Manage and Management to implement company policies and the follow through procedures;

• Identify potential areas for improvements in operational lapse/incidents by creating response plans independently;

• Coordinate all kinds of meetings and business trips and travel visas at the local office;

• Maximize work productivity rates by proactively providing feedback on operational concerns/issues with external/internal clients

• Provide administrative support, and logistic arrangements to other business departments / non-local departments when needed;

• Establish and maintain communication linkage with colleagues to effectively disseminate important information to all staff

• Take care of office administration work assigned by the Office Manager and back up other Admin colleagues when needed;

• Perform any other ad-hoc requests from Management.

Skills and Abilities：

• Good communication and problem-solving skills

• Professional mannerisms and proactive working attitude

• Good command of PC skills, Excel, Word, PowerPoint, and Access

• Ability to work efficiently under pressure

Core Qualifications:

• Bachelor's degree or above holder

• 3-5 years experience in administrative jobs

• Fluent in English and Mandarin both written and spoken

• Familiarity with the financial services industry would be a plus

Disclaimer

The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as the comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.