Position Summary

The principal responsibility of this position is to provide administrative support to the Luxembourg Real Assets team members.

Primary Responsibilities

• Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts and tasks.
• Coordinate and facilitate internal and external meetings, ensuring agendas, materials, and follow-ups are well managed.
• Liaise with different offices in Europe and US.
• Update Luxembourg internal database, matrix and trackers ensuring accuracy and up-to-date records; ensure proper filing and organization of digital and physical records (including archiving).
• Create moderate documents (Microsoft Word, Excel and PowerPoint).
• Provide general administrative support as requested (e.g. mail/document merger, registered mail, update shareholders registers, drafting basic and standard legal documents, drafting audit confirmation letters, completing basic requests for the tax and VAT administration).
• Manage signature requests from Luxembourg and foreign Carlyle offices (Docusign or printing documents, scanning, saving and filing documents); coordinate notarization of documents as required.
• Preparation of quarterly board meetings (e.g. sending meeting requests, preparation of skeleton of board minutes, preparation of e-packs, printing documents); handle DHL and other postal services.
• Assist with Luxembourg Business Register formalities (RCS/RBE), including excerpt requests, filing changes of board of managers or transfer of shares, and filing of annual accounts; liaise with external parties (notary, banks, service providers).
• Assist in a wide variety of projects assigned.
• Other reasonably related duties as assigned.

Requirements

Education & Certificates

• College degree preferred.

Professional Experience

• Minimum of two years in executive assistance role, ideally working with a team in the private equity or the law firm sector.
• Fluency in English. Good level of French is an asset, as is any additional language.
• Strong organizational skills and attention to detail.
• Ability to work independently with strong follow-through skills.
• Excellent communication skills - both verbal and written.
• Flexibility to juggle moderate degree of multiple and changing priorities.
• Resourcefulness (especially online) in executing projects.
• Collaborative/teamwork attitude and skills a must.
• Pro-actively anticipate work assignments whenever possible.
• Maintain confidentiality of all sensitive and confidential issues.

Competencies & Attributes

• Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint).

About Us:

The Carlyle Group (NASDAQ: CG) is a global investment firm with $475 billion of assets under management, across 678 investment vehicles as of March 31, 2026. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,500 professionals operating in 28 offices in North America, Europe, the Middle East, Asia and Australia.

Carlyle's purpose is to connect people, ideas, and capital to fuel growth for companies and performance for investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has deep expertise across industries, markets, and geographies.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." Reflecting this view, emphasis is placed on development, retention and inclusion through our internal processes and seven Employee Resource Groups (ERGs). We cultivate a culture where ideas are openly shared and challenged, connecting diverse expertise and perspectives to drive enduring value.